Dear Members of the Diocese of the Central States and Guests,

We welcome you to the Church of Our Saviour, Oatlands, in Leesburg, VA, for the October 2019 Synod of the Diocese of the Central States. The dates of the Synod are Thursday through Friday, October 17-18, 2019, with arrival and registration on Wednesday, October 16, 2019.

Leesburg, VA is a wonderful place for our Synod. It is approximately 25 minutes from Dulles International Airport. Leesburg, established in 1740, is the county seat of Loudoun County, and it was named after Thomas Lee, great grand uncle of Robert E. Lee. It is considered one of the most picturesque towns in the United States with many historical points of interest. Leesburg also has a wide selection of restaurants to suit all tastes and prices, from fine dining to colorful local eateries and fast food. There is excellent shopping ranging from small boutiques in the downtown historical area to shopping malls on the outer edges of the town.

We have reserved a block of suites at discounted prices at the Homewood Suites by Hilton, Leesburg, located at 115 Fort Evans Road N.E., Leesburg, VA 20176. Registration for the Synod will be from 4:30 to 7:00 p.m. in the Liberty Room. Complimentary wine, beer, sodas and water, and hors d’oeuvres and light supper will be available in the lounge next to the Liberty Room. Registration and payment will be in the Liberty Room. Badges and important Synod information, as well as welcome bags with information about our beautiful area, will be provided to you when you register. Please don’t miss this opportunity to enjoy food and fellowship and information at this complimentary reception. Dinner on the evening of your arrival will be on your own.

The Homewood Suites Hotel is near the intersection of Rt. 7 and Rt. 15 in Leesburg. It is a fifteen-minute drive to the Church of Our Saviour at 20340 James Monroe Highway (Rt. 15), Leesburg, VA 20175, where we will have our worship services and meetings. Lunch on Thursday, October 17, 2019, will be in the Parish Hall. The meetings will end on or before noon on Friday, October 18, 2019. See on-line map.

Our traditional banquet will be Thursday evening at the Lightfoot Restaurant in the Sheridan Room in historic downtown Leesburg. The restaurant is known for its excellent menu and service and they will be preparing a buffet which will include salads and starters and meat and fish selections. A special dessert will also be provided. We will begin with hors d’oeuvres and cocktails at 6 p.m., followed by dinner at 7 p.m. There will be a cash bar.

Homewood Suites and Reservations:

  • All the rooms are either one-bedroom suites with separate seating areas or one-room suites. All have kitchenettes and couches that make into beds. The group rate is $139 plus taxes per night.

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  • A block of rooms is set aside for Wednesday and Thursday nights. If you wish to stay extra nights before or after the Synod, you must make those reservations separately. At least 20 reservations must be made by August 1, 2019. The cut-off date for all reservations is September 17, 2019. October is one of the busiest tourist times in Loudoun County. By making your reservations early, you will help us determine if we need to make additional room arrangements and you will have a better opportunity to get the suite you prefer.
  • The room rate includes a full hot breakfast and a light supper and complimentary drinks Monday through Thursdays. They are served in the lounge area off the main lobby.
  • Reservations must be made individually and must be guaranteed with a major credit card. The reservations may be made online or by telephoning 1-571-258-1068 or 1-833-664-2106. Please ask for the group rate under our group name (Church of Our Saviour Synod) or use the group code OAT.

Online reservations are suggested. They may be made at https://homewoodsuites3.hilton.com/en/hotels/virginia/homewood-suites-by-hilton-leesburg-va-WASLGHW/index.html. Enter the dates, then, just below, click on “Add special rates code.” That will bring up “Group Code.” Type in our group code OAT, then click on “Check Rooms & Rates.” This will bring you to our special rate and room selection.

Registration for Synod and Banquet:

  • Synod Registration is $60/Person. Anyone attending the Synod (meaning those who receive name tags for entry into the meetings) must pay the registration fee.
  • Banquet Cost is $75/Person. Banquet passes will also be provided with the name tags at registration for those attending the banquet.
  • Payment. All registration and banquet fees will be collected at the time of registration. Only checks or cash are acceptable as we are unable to accept credit cards. Please make checks payable to the Church of Our Saviour.
  • Web form registration: Please use the following web-form to register: REGISTER NOW. Please have all registration information submitted by August 31, 2019. This is necessary to confirm counts for the meeting setup, refreshment catering, meal catering and banquet catering. Using the form helps ensure the transmission of the necessary information and accurate name/ID tags.

Additional Notes:

  • We look forward to your visit to the Church of Our Saviour and Leesburg. If you have any questions, please feel free to contact or by calling her at 540-338-5178.
  • Additional Synod program information will be forthcoming by email to registered attendees as we get closer to the date of the Synod. For now, please get registration completed as soon as possible (with accurate email addresses) to avoid missing important Synod information and notices.

Blessings,

Jim+
The Rev. James A. Basinger, Rector
The Church of Our Saviour, Oatlands (REC)
20340 James Monroe Highway
Leesburg, VA 20175

Invitation to the 2019 Diocesan Synod


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